DIAMOND HEAD COMMUNITY GARDEN
EXECUTIVE BOARD REPORT AUGUST 2011
Wishing to build stronger community and better organization, the 2011 Executive Board has been working on improving COMMUNICATION, FAIRNESS, and TRANSPARENCY. In spite of a rocky start and a number of stumbles along the way, we did achieve the following:
COMMUNICATION
o Updated member & co-gardener contact information (Out of 114 plots, 22 do not have or use email and must rely on information posted in the kiosk)
o Set up garden email diamondheadgarden@gmail.com, monitored daily
o Monthly updates include Next Meeting Agenda, Citations Issued, Minutes of Previous Meeting, Quarterly Reports, and a Newsletter. Emailed and posted in the kiosk one week before each meeting.
o Set up Garden Blog with Calendar of Meetings, Bylaws, and profiles of members and some co-gardeners: (http://diamondheadcommunitygarden.blogspot.com)
o Posted list of Board members & Committee spokespersons to report problems and suggest improvements to
o Clear guidelines for wait-listed applicants
o Information packet for new garden members
o Social gatherings
o Gardener of the Month (suggested by members Judi Bowman and Eliza Repalda)
FAIRNESS by enforcing DHCG Bylaws
o Payment of annual dues
o Recording meeting attendance
o Recording workday attendance
o Plot Monitoring
o Listing ongoing workday projects and project leaders
o Moving cat feeding out of the garden
o Quick response to complaints and conflicts
o Propose including Dues Deadline and Leave of Absence to DHCG Bylaws
TRANSPARENCY
o Timely updates and notification of items up for vote
o Notification of citations
o Notification of plots at risk for revocation
o Quarterly Reports, including End of Year Report
o Reports on issues under discussion at Gardens Council meetings
STILL TO BE ADDRESSED OR FINISHED
o Compiling a comprehensive handbook of DHCG policies and procedures
o Improving bulletin board in kiosk
o System for recruiting new Board members
o System for smooth transfer of responsibilities to new Board members
o YOUR SUGGESTIONS?
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